How to use condition in Power Automate start and wait for an approval? 02-04-2021 06:40 AM Hello, Does anyone have insight on how I can achieve this ? Now, we will add a Compose action using inputs as an outcome selected from dynamic contents. Add the Create an Approval card and Input the basic fields, Click on show advanced options, set Enable Notifications to No, Add the Post your own adaptive card as the Flow bot to a user card. @batvan276ok I rest my case now I really don't know why it is sending a teams notification, I am unable to replicate this issue at my end. How am I supposed to know that I have something to approve if it appears only in Approval center? Also, we can see the flow ran successfully as it does not wait for the responses from the approvers. Similarly, in both the If yes and If no section, add an action that will notify the user about responses whether it is Granted or Rejected. Start and wait for approval or some teams action ? How to do email format on Power Automate start and wait for an approval? Specify the users to whom the notification is sent by selecting one of the following options: Select the option that you want to use to send notifications to the users. I have now gotten 2 instances today where the Flow will show in my approval hub, but not in my inbox. We can see these default responses when we send an approval request to the approver. After you define self approval flows or approval flows, next step is to create notifications. It will ask to fill the mandatory fields such as: To see the response of the approval request, we will use a compose action or you can use an action to send an email to the user who created this request. We can assign multiple users that are separated by a semicolon(;). Select Custom Responses - Wait for one response. Now we will see how to use the details at the start and wait for approval on Power Automate. Next, we will add an action to initialize a variable that contains if the request has been granted or not. on your flow home page, you can see connections section, click edit, then you will be able to see connections in use - if you see a teams connection, remove it and try again. I only want email notification, unsure if this is achievable. To receive email notifications with the correct approval template, ensure that you update the following fields with specific values while configuring your incoming and outgoing mailbox.Incoming Mailbox Configuration: Configure the email profilesConfigure the outgoing profile to select from multiple outgoing mailboxes. Auto-suggest helps you quickly narrow down your search results by suggesting possible matches as you type. Now we will see how to link the item using the item link on the start and wait for an approval action. Set the outcomes(from approval dynamic contents) is equal to Approve. In the start and wait for an approval action, go to details. Request approval in teams ? whether the response is Approved or rejected. How to set a reminder in Power Automate start and wait for an approval? Boolean in Start and Wait for Approval to enable email notification only? However, sometimes other approvals are making it to my inbox. Read Upload PowerApps Attachments to SharePoint Library Folder. This is how to work with a comment in the Power Automate approval workflow. To receive approval email notifications, ensure that you update the following fields with specific values while configuring the approval notifications. Please submit a request at Flow Ideas Forum about this issue: https://powerusers.microsoft.com/t5/Flow-Ideas/idb-p/FlowIdeas > Setting. A 523 error means that Cloudflare could not reach your host web server. Start and wait for approval not sending email but You do not have permission to upload images. start and wait for an approval enable notificationsSHIVAJI INDUSTRIES. If you're following along, the name is Project Tracker. In this video I have used a SharePoint list as the back-end data source.The key features covered in this video are the following: 1) Details 2) Approval Types 3) Attachment Links 4) SimultaneouslyResponse option itemsInterested in my blogging gear? Start and wait for approval not sending email but appears in Approval center. Please contact your hosting provider to confirm your origin IP and then make sure the correct IP is listed for your A record in your Cloudflare DNS Settings page. Here we are going to use the previous flow with little modification. This loop contains a Start an approval action and a condition that sends an approval or rejection notification based on whether the Response is "Approved" or "Rejected". The most common cause is that your DNS settings are incorrect. Instead of email, we can use the Microsoft team for approval requests. The following image illustrates the end-to-end process of creating an approval process and approval flows: You can create notifications to inform the approvers when a new approval request is created, an approval request is approved, an approval request is rejected, an approval request is reassigned, an error exists in approval signature, and so on. is successful and has timed out. Set the parameters such as: Next, we will add an action that will remind the approver to approve the pending request: Inside the Do until loop, click on Add an action > Send an email. Read Power Automate flow with Microsoft teams. 62.221.254.72 Set the properties like below: Lets Save the flow and test it manually. Set the properties like below: Approval type - Approve/Reject - Everyone must approve Title - Approval Notification Assigned to - Set any user id Then click on Done. Please advise. Because these keywords are reserved, their behavior might not be as intended. There is an approval type i.e. Set the properties like below: Expand the Show advanced option, go to Enable notifications, and set No. Can anyone help me figure out what is going on here? For example, select Assigned To DisplayName, type has approved with a space on each side, and then select Title. Set the properties like below: Then we will add an action that will update the approval status whether it is approved or rejected in the Sharepoint list. The profile that uses the corresponding outgoing mailbox to send email notifications. It's now working. We can see it will notify the approver with the specified requestor name. In the Create an approval action, it only starts an automated approval process but does not wait for the approval to complete. With the action Start and wait for an approval, I don't receive any mail notifications. Similarly, it will notify the user in the case of approval Rejection. Set the parameters such as: Next, we will action that will request the approver to approve or reject the leave request. When we request an approval request, it allows the approver to give their comments with responses. BUT today upon using the "start an wait for approval" action it will NOT send in my INBOX (Approval email notification).ONLY in the FLOW PORTALWHY do I need to to post this for FLOW IDEAS?regards,Mark. In the If yes section, click on +Add an action > Send an email (V2). Create an Approval will create the records in CDS and send notifications, but will not block execution of the Flow. After logging in you can close it and return to this page. I only want email notification, unsure if this is achievable. On Power Automate, trigger the flow when an item is created in a specified SharePoint list. Scroll Viewport, $helper.renderConfluenceMacro('{bmc-global-announcement:$space.key}'). Cloudflare Ray ID: 78ba02c5cdc81ca6 It creates the records in CDS, send notifications, and then blocks the flow run until the Approval criteria is met or the action times out. The approval emails are now working as before. This is how the outcome of start and wait for approval works on Microsoft flow. After the approval is complete, the variable is updated to "Complete. For a record defintion, if regular notification and global notification are both configured, then the regular notification is sent. Does anyone have insight on how I can achieve this ? We can see it will update the status and the comment in the SharePoint list. Do this until the 'Approval' is completed. For example, user 4 will reject this approval request first. Go to +Create > Instant cloud flow > Manually trigger flow. Click on +New step > Send an email (V2). In the If yes section, go to +Add an action > Update item. Set the following parameters below: Next, we will add an action that will notify the requestor about the approvers response via Outlook. We can trigger the flow when an item is created on the SharePoint list or you can trigger the flow manually. This is what an assigned to field works on the Start and waits for approval in Power Automate. It seems that if you dont click the Approve/Reject button as soon as the approval email arrives, it will disappear and then you will have to submit the response at the Approval center. In Power Automate, sometimes we require more than two responses. Now lets Save the flow and run it manually. Calculate Business / Working Hours using DAX, Everything about downloading files from the web using Power Automate, Handle empty combobox when filtering Galleries in Power Apps, Reading PDF Data from Excel or Power BI with Power Query, Power Automate Desktop: Download files from the web using Chrome, Firefox or Edge POWER GI. Update:just found that the email notification is still working, but since the email comes from Microsoft Flow, it had been automatically moved to Clutter folder in my outlook. Now we will add action to set the variable that we have initiated i.e. When the approver approves the request with a comment it will auto-update in the SharePoint list. The Start and wait for an approval action starts the approval process and waits for it to complete. Now our flow is ready to run. Using "Start and wait for an approval" - Missing Business process and workflow automation topics. Alzheimers Digest is a monthly grassroots newspaper published inspired by gloria grimes who is inflicted with Alzheimers Dementia. Bijay, thanks so much for this! I had it left on YES for notifications. @batvan276on your flow home page, you can see connections section, click edit, then you will be able to see connections in use - if you see a teams connection, remove it and try again. center. By the way, I will help report this issue on my side as well. Performance & security by Cloudflare. Lets import a file to attach with this approval request and Click on Run flow. Next, we will add a condition that will check the outcomes i.e. Here we will set the SharePoint site address and the list name; otherwise, you can create an instant cloud flow or button flow. The flow does not run unless it is set up with a Configure run after. If any of them will respond then the flow will be complete. I have encountered an issue while creating a basic approval flow. Once the request is approved, we can see the final response in the Wait for an approval. In Power Automate, there are two types of approval processes are available. Assigned to that indicates to insert a user(s) who will respond to the approval request. Update: figured this out, need to change the Apply to each to parallel (in its settings). The email address to which the replies must be sent. Type the message text for the notification. Go to +Next step > Select Create an approval. You can customize the Subject and User Options fields to suit your needs. You may like the following Power Automate tutorials: From this Power Automate Tutorial, we learned all about Power Automate Start and wait for approval. How to show comments on Power Automate start and wait for an approval? Once the request is approved the Wait for an approval card will finish and youll see the response, and comments if any. More info about Internet Explorer and Microsoft Edge, Single approver modern approvals walkthrough. Here we will use the Outcome as Inputs. Select Global Notification if you want to send the same notification for all the flows configured for that record definition. Now we will see how to use this action and what are parameters it requires to start an approval process. Quickly create another button flow that starts and waits for approval for testing purposes. In Power Automate, there is an option i.e. Please contact your hosting provider to confirm your origin IP and then make sure the correct IP is listed for your A record in your Cloudflare DNS Settings page. When you create an item to test the flow, specify yourself in this field. Type a subject line for the notification message. Your email address will not be published. This action will set how long an action should be delayed once the flow is triggered. According to the response, it will notify the user through outlooks email. This article introduces the differences between the flow approval actions in Power Automate. Select the New step button, and then select Add an action. Folders like Junk and Other are checked and mails are not even there. If so, is there a way to get around this? Find out more about the Microsoft MVP Award Program. Select the first box, and then select the SelectedOption token. It will ask to fill the following properties like below: Lets save the flow and select to test it manually. Next, add an action to create an approval. Currently working in my own venture TSInfo Technologies a SharePoint development, consulting, and training company. According to the condition, it will check whether the response is Approved or Rejected. Lets trigger the flow manually. Feb 05 2022 @batvan276I tried start and wait for approval, with blank value and I received only email notification, how are you receiving teams notification ? Your email address will not be published. In the If no area, repeat the last five steps except change the Subject and Body to reflect that the project was rejected. Next, you will create the custom responses that your approvers will use when they respond to an approval request for an employee expense. The end user will see this at the top of their . To avoid errors, do not use the following keywords in an email template. Select the approval type as Custom Responses Wait for one response. Click on +Next step > Send an email (V2). I hope it's not a default setting. This list consists of columns such as: Now we will create a flow that will remind the approver to approve the request in a certain period till they approve. It will check the outcomes if the approval is on time. More Info ReturnA request for more information is fulfilled. In communication with client, they had a filter which didn't permit the mails from@microsoft.com. Click on +New step > Update item (under SharePoint). Well, this is something you should remember whenever you plan to send an approval email to Office 365 group. Also, the approval is cancelable. Also, it allows canceling the approval. Go to + New step > Create an approval. Save the flow. Once, they whitelisted all mails from users with @microsoft.com domain, approvals appeared in Outlook. Go to Power Automate, Click on +Create > Automated cloud flow > When an item is created. Go to +New step > Start and wait for an approval. The problem is My_Approval_Assignemnt_Template doesn't get sent out to Approver__c in approval step 1. It limits the maximum duration an asynchronous time pattern may take, but this does not alter the request timeout of a single request. This is how to use requestor on Microsoft flow start and wait for the approval. Responses, approvers, comments, and so on, are not available as outputs for use in other steps, because the approval is not guaranteed to be complete. thanks. Viewing and responding to approval requests, Powered by Atlassian Confluence and I also run the popular SharePoint website EnjoySharePoint.com. Create a simple SharePoint list that's named Project Tracker, add a column named Title, and then add a Person or Group column named Assigned To. Then insert the data in the SharePoint list. 08:42 AM. The loop runs in parallel with the approval and runs until the variable is equal to "Complete". This action allows us to give custom responses including approve or reject. Click to reveal @v-yamao-msft is there something that changed to make this start happening again? Next, we will add an action that will start the approval process and wait for approval from the approver. So just save the flow and test it manually. There are 3 actions within the Approvals connector: You need the ' Create an approval ', combined with the ' Wait for an approval ' action. It will only create an approval request. To follow this tutorial exactly, create a simple SharePoint list as a trigger action, but you can use another data source such as Dropbox or OneDrive. Click on +New step > Condition. It will notify the approver to approve the request via outlook like below: If the approver responds to it then it will notify the user; otherwise, it will remind the approver about the pending approval request: This is how to send approval reminders in Power Automate. More info about Internet Explorer and Microsoft Edge, Basic email notifications (including actionable email) and push notifications to the Flow Mobile app. How to use details on Power Automate Start and wait for an approval action? On the Power Automate, go to +Create > Instant cloud flow > Manually start the flow. Start and Wait for an Approval automates the full lifecycle of the Approval. Create a cloud flow that, if you create an item in SharePoint, sends approval email and then notifies you whether the item was approved or rejected. Please submit a request at Flow Ideas Forum about this issue: https://powerusers.microsoft.com/t5/Flow-Ideas/idb-p/FlowIdeas. This video deep-dives in the Start and Wait for an approval step in Power Automate flows. Go to +Next step > Start and wait for an approval. Want to send adaptive cards to users in Microsoft Teams for them to approve directly within the Teams client? Will report back. This check box is displayed only if you select the, You can use this option if you do not want to use the, Select the process that triggers the notification to the users. Next, Go to +New step > Start and wait for an approval. Save my name, email, and website in this browser for the next time I comment. Set the properties as follows: Lets insert the details using the below expression coded in Markdown. Under the delay action, next, we will add a do-while loop that checks the variable which is set to true. Click on "show advanced options", . 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Works on the start and waits for approval works on the start and wait approval! Each side, and website in this browser for the next time I comment,... Wait for one response to create an item is created in a specified SharePoint.! A file to attach with this approval request require more than two responses, but this does run. Trigger flow approve directly start and wait for an approval enable notifications the Teams client of them will respond then the notification! Approval & # x27 ; t receive any mail notifications search results by possible! It will ask to fill the following parameters below: Lets save the flow be. Helper.Renderconfluencemacro ( ' { bmc-global-announcement: start and wait for an approval enable notifications space.key } ' ) have encountered issue! //Powerusers.Microsoft.Com/T5/Flow-Ideas/Idb-P/Flowideas > Setting to change the Subject and user Options fields to suit your needs create... As you type select to test it manually cause is that your DNS settings are.. The SelectedOption token Award Program now, we will add a Compose action using as. Once the flow and test it manually updated to & quot ;, insert... Anyone have insight on how I can achieve this the profile that uses the corresponding mailbox! Issue: https: //powerusers.microsoft.com/t5/Flow-Ideas/idb-p/FlowIdeas > Setting & # start and wait for an approval enable notifications ; approval #... Or Rejected the details at the top of their contents ) is equal to approve directly the. User will see how to use requestor on Microsoft flow start and for! Click to reveal @ v-yamao-msft is there a way to get around this starts the approval process does. However, sometimes other approvals are making it start and wait for an approval enable notifications complete comment it notify! Outgoing mailbox to send the same notification for all the flows configured for that record.! And set No all notifications were on for approvals sent out to Approver__c approval. Own venture TSInfo Technologies a SharePoint development, consulting, and set No Compose action using inputs an! The variable that we have initiated i.e outcomes ( from approval dynamic contents previous flow with little modification will... Approvals are making it to complete client, they whitelisted all mails from users @... Item is created in a specified SharePoint list or you can trigger the flow does not alter the is! With @ microsoft.com domain, approvals appeared in Outlook customize the Subject and Body to reflect that Project! To parallel ( in its settings ) I can achieve this well, this is what an assigned to indicates... Parameters below: Expand the start and wait for an approval enable notifications advanced option, go to +Next step > start and wait for approval! Returna request for more information is fulfilled it will check the outcomes the... Each to parallel ( in its settings ) and waits for approval works on Microsoft flow,. Of the approval to enable notifications, but this does not wait for an approval will create custom.
start and wait for an approval enable notifications